Job reference #6170_8566081

Job Summary:

The Internal Support & Communications Specialist role is two-fold, firstly as a support to the Facility and Procurement Manager and secondly to assist the General Manager of the company with certain tasks alongside driving improved internal communications.

Responsibilities:

• Support the General Manager with management of diary and expenses
• Leadership position on Intern program
• Builds and maintains relationships with Universities and other similar institutions
• Organizing internal events
• Oversight on travel program, including support for VIP visitors
• Drafting and updating of local Romania policies and procedures
• Contract uploads via Ariba
• Support on general administrative tasks

• Apply ADP brand values and visual identity guidelines to all communications through multiple channels: internal events / email / posters and infographics/associate portal/video/collaboration software.
• Work with the Learning and Development Team to promote effective internal and external associate communication
• Work with the Human Resource team to help enable efficient recruitment trough targeted communication and social marketing
• Support and advise managers and leaders with expert internal communications guidance, enabling them to be effective communicators
• Coach Key stakeholders as required on communication matters e.g. presentation style and use of language.

• Ensure that communications are planned, messaged and executed in a manner that promotes a One ADP culture
• Measure effectiveness of communications to ensure stakeholders are receiving appropriate and effective support.
• Oversee content management of the relevant associate.
• Support key business events and leadership updates providing consultative and practical support for webinars /events / communications / social media
• Work closely with senior leaders in ADP Romania to help drive effective communications to associates.
• Promote effective use of ADPWorks providing guidance on structure, use cases and standard approach in design of sites working closely with the ADPWorks Management Team.
• Project management of ADP branding changes as required including implementation for supporting business collateral.
• Participate in or support the various business resource groups with responsibility for communications strategy to the rest of the business.
• Provide communications expertise to reward and recognition programs

• Monitor and engage as required on business projects & initiatives
• Be aware of, review and implement the latest communication methods and strategies where appropriate
• Deliver against objectives, deadlines and within agreed budgets

 

Reports & Performance Metrics:

Reports to: Facility and Procurement Manager

Supervises: NA

 

Education & Experience:

• Degree or Equivalent: Bachelor’s Degree
• Major Area of Concentration: Communications, Marketing or similar.

 

• Work Experience:

• Experience with various communications vehicles.
• Experience of event planning

People Management:

• Team oriented/Team Player
• Customer Service Skills, Client focus
• Interpersonal and Communication Skills, written, listening and verbal, in country of servicing and English

 

Knowledge and Skill Requirements:

 

• Language Skills
  • English C1-C2
  • Technical skills :
    • Microsoft office suite (Excel, Word, Power Point)
    • MS Outlook

 

 

Skills and Abilities:

• Strong creativity and innovation
• Demonstrated ability to multi-task and work under pressure
• Strong collaboration skills and ability to work in a matrix environment
• Ability to work independently, take initiative and be a self-starter
• Must be digitally and socially literate and understand how to activate these channels in support of business initiatives
• Solutions orientation to bring results
• Analytical and problem solving skills
• Excellent organization and multitasking skills with meticulous attention to detail
• Ability to interact with and influence all levels of management
• Strong commercial awareness
• Very high degree of professionalism

At ADP, we believe that diversity fuels innovation. ADP is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, non-job related physical or mental disability, or protected veteran status. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.