Job reference #6170_8311237
Job Summary:
The function of the Billing Specialist is created to support the GV billing team based in Prague. The position is fully autonomous and will be responsible for particular part of billing processes such as quarterly invoicing of printing/delivery expenses; invoicing of printing and delivery Year end documents; invoicing of Travel Expenses, creating invoices in Oracle system. This position will be in daily touch with colleagues in Prague and will be also working on ad hoc requests received from Billing Manger.
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Key Objectives/Responsibilities
- Prepare the contract summaries for all new contracts received
- Set up/maintain/modify the customer data in Oracle system
- Prepare some regular monthly reports as per client requests
- Check and review every month the invoices related the contractual clauses — Employee turnover and Minimum monthly fees
- Issuing special kinds of manual invoices based on the supporting documentation prepared by Billing manager
- Prepare the supporting documentation for invoicing of Postage/Delivery/Travel Expenses — work closely with different departments within GV Client Service teams
- Issue all invoices related the activities described below
- Update new prices in Oracle system based on the contract
- Prepare/submit the price reconciliation check as part of SOX controls to the CFO for approval
- Prepare/maintain monthly reconciliation of all CRM tickets invoiced to our client — check the completeness/ duplicate invoicing etc.
- Work closely with team in Prague to ensure that GV billing is delivered with no errors and as per client requirements
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Skills Requirements :
- Fluent English (written and oral) and communication skills are essential
- Demonstrable ability to communicate at all levels.
- Ability to work as part of a team as well as autonomously essential.
- Ability to manage multiple tasks effectively.
- Analytical mind
- Ability to work quickly under pressure to meet critical deadlines
- Advanced user of MS Excel (usage of Pivot tables; function like SUMIFS, VLOOKUP are used on daily basis)
- Minimum of two years’ experience working in a similar Finance environment
- Experience in Accounts Receivable department will be advantage
- Basic accounting knowledge (double-entry booking principles; difference between Balance Sheet and PNL accounts)
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Must be able to demonstrate the following competencies.
- Innovation and problem solving
- Communication and influencing
- Teamwork and co-operation
- Results orientation — delivery of the service with no errors
- Flexibility and organisational commitment
- Service Orientation
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Performance Measures:
- Accuracy of clients invoices produced
Delivery of the invoices according to the monthly schedule
Software in the Cloud. Experts on the Ground:
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